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Problems Printing Labels?

printing label solutions

Solutions for Printing Sheet Labels on Laser and Inkjet Printers

Poor quality blank sheet labels is the number one cause of problems when printing labels on your laser or inkjet printers. You may have experienced label sheets going through your printers twisting and turning, especially because of the high amounts of heat that your printer will generate during extended print jobs. Unfortunately, when using low quality label sheets, the adhesive melts and labels will come off. When shopping for your labels, only buy the best in quality.


Using cheap ink and toner can be a problem too, as poor ink and toner can take time to dry, increasing the chances of smudging on your labels. Cheap toner has been known to flake off the label damaging the quality of your purchase.


All labels have a shelf life - depending on how you store them, they can last from 1 to 3 years. In humid conditions, they can start curling.  It’s best to store your label sheets on a flat surface and avoid heat and direct sunlight. Generally, don't order more than 6 months worth at a time.


Another common problem is when you’re printing on a material not suited for your type of printer. If you need help choosing labels to print on, this article will help.

PLEASE CHECK YOUR PRINTER MANUAL: There are thousands of different printer models on the market today. When choosing labels, please refer to your printer manual regarding instructions on how to print labels with your specific laser or inkjet printer model. If you’ve discarded your manual, many can be found online in PDF format.

KEEP YOUR PRINTERS CLEAN: This is SUPER IMPORTANT: ALWAYS clean your printers to ensure trouble free printing for the most part. An easy way to solve this issue is to get a dust blower. If the printer really needs a good cleaning, this article has some good tips. However, other parts of the printer may go through wear and tear over time, and specific parts have may have to be replaced. If you would like to know how to do an expert cleaning job, please visit: How to clean a printer 


The printing on your label has shifted to the left or right, or the print keeps moving more and more off the label down the sheet: this means that the label template must be off center.


The most common cause of the labels not matching up with the template you downloaded from our site is your printer settings. If you’re printing labels from a template, you have to make sure you have the specific template created for that exact label.  A simple change in settings can fix this. Your “print” is probably set to printing on paper and not labels, or perhaps on thicker paper, etc.  


  • Please refer to your printer manual regarding instructions on the settings for printing labels. Some printers have specific settings you need to follow.

  • Changing printer settings almost always will be needed when printing on clear, glossy and waterproof materials.

  • Generally, you will need to change your Printer Properties settings: the type of media you’re printing on and/or the specific thickness of the paper.

Please note: The printer settings in most models can be accessed by: Press Print > a User Interface opens > click Properties > Here you will find a dialogue to change print quality and what you are printing on.



Papers and films made for inkjet printing  have a coating which absorbs ink. If your inkjet printer is set to Best Print Quality or highest DPI setting, it is possible that the printer is saturating the surface and hence, the ink won't dry and will smear or smudge. Make sure you don't touch the surface of the facestock, as fingertips can leave an oil effect on the print quality. Also, wait for labels to dry before you start stacking them.


Solution: Reduce your print quality settings > you will find them in you print properties dialogue



Papers and films made for laser printing can have a special coating so that toner can be used for printing. The main problems which can cause smudging or flaking toner is old toner or dirty rollers. Also reducing the amount of toner you use, the DPI, Resolution or Print Quality setting can increase the overall quality of your prints.


As label sheets travel through a printer they can shift from left to right and vice versa. To prevent this from occurring, please stack the labels as neatly as possible in the feed tray.


Important Regarding Laser:

If your Laser Printer has more than one feed tray, you must refer to your manual to make sure you’re using the correct feed for labels.

Print one sheet first to test before you print many sheets. Please note that with small laser printers, it is best to run a few sheets at a time as the printer can get very hot. Visit this page, If you looking for label material which will run though your laser printers.


Important Regarding Inkjet:

Keep in mind that as the sheet travels through the printer around rollers, it does shift slightly from left to right. Also make sure you’re not designing to the edge of the sheet, as some printers will not print all the way to the edge. To find more solutions for printing template problems please refer to this article which will help improve your overall printing experience. If you looking for inkjet label materials for your printer, visit this page.


Tip: Print on plain paper first and trace over labels to check alignment. This will save you from wasting labels.


Print Bleed

Either print away from the edge of the label, or bleed it. That means if you’re color coating the label prints over both edges.

bleed when printing labels

Don't Design To the Edge

Some printers don't allow you to print to the edge, so make sure you keep the design at least â…›” away from all edges.

printing without bleed

Paper Jams

This is the most common problem. Paper fed into the printer gets jammed and printing comes to a halt. Usually printers have an indicator which lets the user know that there is a paper jam. The reason why paper jams occur is unclean printers. Over time, the print rollers collect dirt. This causes the printer to jam. Usually, just cleaning the print rollers and feed trays will resolve this problem. Try to keep the inside of the printer as clean and dust free as possible. Use a lint-free cloth and some alcohol-based cleaner to clean the printer. Make sure you are using clean printer paper. We recommend you clean your printer every few months or so. Clean every time you change cartridges.


Paper won't feed

Dirty roller is the most common reason for this problem. Your rollers could use a cleaning, or the rubber on the rollers has lost its density. Clean the rollers with an alcohol-based solvent. If hat's not the problem, then you will need to replace the rollers. When the rubber loses its density, it loses its ability to grip the paper- and therefore the paper won't feed.


Random Line Printed on the Page

This could happen if the "cleaner bar" inside the printer is dirty. New toner cartridges usually come with a replacement "cleaner bar". Replace the "cleaner bar" and try printing again.


Software Problems

Software problems can lead to scrabbled printing or no printing at all. If this is happening your driver might be corrupted. Try updating the driver or completely remove the old driver and install a new one. The program that you are using for printing (e.g. Microsoft Word or Adobe Acrobat) may also be corrupted. If this is the problem, you will therefore need to contact the program's vendor to resolve that problem.


Inkjet Refills


Use the ink recommended by your printer's manufacturer. Other brands could, and usually do, leak because of poor quality control. If you refill your ink cartridges with after-market ink, please be aware that your cartridge may be damaged. If this is so, refilling the ink will not solve the problem- you will need to fully change the cartridge. Keep in mind that the print head on inkjet cartridges can collect dust. The ink might also get caked on the print head if the printer has not been used for a while. Here are some helpful tips for trouble free inkjet printing:


Refill as soon as you run out of ink. Inject the refill ink very slowly to avoid air bubbles. Do not allow the cartridge to dry out completely.


Inkjet printers will print out horizontal lines if one (or more) of the print nozzles are either blocked or burnt out. You can try clearing the blocked nozzles by placing the print head in hot water for 2 to 3 minutes and then blotting them dry with a tissue.







If you did not find the solution to your printing problem, please try our Knowledge Base or feel free to contact us


We are always happy to help you!


-Team Worldlabel